Specs of the New IT Large Category

In GSA’s new Consolidated Schedule, Information Technology comprises one of the twelve large categories under which you can hold products and services. This large category has seven subcategories, including the following:

  • electronic commerce
  • IT hardware
  • IT services
  • IT software
  • IT solutions
  • IT training
  • telecommunications

Former SINs 132-33 and 132-34 now fall under NAICS code 511210, software licenses. Also, 132-54 and 132-55 now use code 517410, commercial satellite communications solutions (COMSATCOM).

If you submitted a FastLane proposal to IT in the past month or so, it has been put on hold until January 2020.

It’s Heeeeere…

The new, single GSA Multiple Award Schedule solicitation was released today, 1 October, and it’s mostly what we expected.

Solicitation number 47QSMD20R0001, refresh 00 (!!) points you to the correct NAICS number for your product or service. The first page of the solicitation references the MAS Roadmap, which includes a guide to preparing your offer and required forms such as the:

  • Agent authorization letter
  • Letter of supply
  • Categories and appropriate NAICS (formerly SIN) numbers
  • Labor category matrix

as well as information about the:

  • Price proposal template, pricing narrative, and pricing support
  • Financial statements
  • Subcontracting plan
  • Technical proposal
  • Professional compensation plan
  • Commercial supplier agreements
  • Previous cancellation and rejection letters
  • Commercial sales practices
  • Commercial or market pricing

You must download separate documents, depending on your proposed product/service. Option categories include: office management, facilities, furniture and furnishings, human capital, industrial products and services, information technology, miscellaneous, professional services, scientific management and solutions, security and protection, transportation and logistics, and travel.

The old standards survive. You must submit via eOffer, the pilot TDR still applies, and you must sell $25,000 per year from the Schedule to keep it. Pathways to Success and the Readiness Assessment remain, as does AbilityOne and SCA.

All service AND product offers must now provide corporate experience and quality control narratives. Furthermore, you now have the option to submit CPARS reports instead of Open Ratings or even a narrative if your company hasn’t six references required by Open Ratings. One positive: GSA now requires only one past project description per service.

The following ominous clause has been included: “The offeror must provide a full and broad array of proposed products/services. An offer will not be accepted with limited product/service offerings unless it represents a total solution for the offeror or proposed product/service offering.” Will small, niche businesses have a more difficult time obtaining an award? Hope not.

Also, until SAM has added representations for the new FAR clause regarding covered telecommunication equipment and services (see our Blog post from 10 September) from particular Chinese companies, proposal submissions must include a statement noting compliance with n 52.204-24 Representation Regarding Telecommunications and Video Surveillance Services or Equipment.

Once awarded, yearly increases for contractors will be capped at four percent for the Human Capital Category, five percent for Professional Services and Travel, and ten percent for all others.

Yes, it’s complicated, and yes we have a handle on it. We are primed and ready to answer all your questions either about a new proposal or your current Schedule. Just give us a call.

Dun(s) Dun Dun Dun … No More

After almost 60 years of utilizing a DUNs number, every organization doing business with the government will receive a new identification number. Beginning in December 2020, the number and the process to acquire the Unique Entity Identifier (UEI) will change. The new identifier will be generated through SAM.gov; however, DUNS numbers will be retained for historical purposes and Dunn & Bradstreet open data limitations remain in effect in perpetuity.

GSA is moving to a new, non-proprietary identifier, a 12 character alpha-numeric value, will be assigned by the System for Award Management. The Federal Register announced the new (UEI), including the identifier standards. Additional updates to the UEI can be found here: gsa.gov/entityid. (GSA.gov Unique Entity Identifier Update, September 9, 2019)

As you can imagine, many questions surround the upcoming change, and GSA’s recent online meeting answered some of them. Those that missed the meeting or want to listen again can find the presentation at beta.SAM.gov  and selecting the UEI video link. All questions submitted and answers provided are also available on this downloadable pdf.

The transition phase began in July of 2019, but DUNS will continue as the official identifier until December 2020. During the transition, all existing entity registrations will automatically be assigned a new UEI which will be displayed in SAM.gov and no one will be required to re-enter this data. (ibid)

Thinking this small change can lead to a lot of confusion? Have some questions that didn’t get asked or answered during the GSA public meeting? Give us a call.

Show Me the Money! All the Money!

End of fiscal year 2019 spending will likely exceed that of 2018. So much so that hours are being extended for the largest Government-Wide Acquisition Contracts. (Federal Computer Week, August 30, 2019)

A few contributing factors precipitating  the uptick in spending:

  • The credit card threshold for micro-purchases increased from $3,500 to $10,000
  • A stable budget allows agencies the ideal scenario to plan and use their funding.
  • The last day of the fiscal year falls on a weekday this year. (ibid)

For instance, the National Institutes of Health Information Technology Acquisition and Assessment Center (NITAAC) expect a very busy September. They have been designated “best in class” across all three of their GWACs, which will likely bring in additional work. as extended hours in September as does the Solutions for Enterprise-Wide Procurement (SEWP). According to Joanne Woytek, manager for NASA’s SEWP,  processing systems have been updated to a High Availability System. The update took place earlier in the year and additional staff was added overall not just to respond to the additional spending in September.

NITAAC has improved its e-GOS next-generation customer ordering portal, which mirrors commercial online shopping and makes shopping easier for contracting officers. Item comparisons and photos will be part of the buying experience. The changes will be a key factor in streamlining the purchasing process, thus making ordering easier and faster. (ibid)

Not to be outdone, GSA also expects September to be the busiest month of the year for their Government-Wide Acquisition Contracts. (ibid)

Questions about the September buying frenzy and how you can take advantage? Give us a call.