Polaris Replacing Alliant 2

This past July, GSA put to rest the Aliant 2 Small Business contract. The just last week, GSA released a draft RFP named Polaris, a Governmentwide Acquisition Contract (GWAC) to provide customized Information Technology (IT) services-based solutions.  The draft RFP breaks out small business contractors into specific “pools,” for Small Business, HUBZone Small Businesses, and Women Owned Small Businesses. GSA reserves the right to add additional pools when deemed necessary. (beta.SAM.gov, December 31, 2020)

According to the draft RFP, Polaris will provide agencies with customized IT services and IT services-based solutions, which can be tailored to meet particular mission needs and may include any combination of IT services and new and emerging technologies. (ibid)

GSA encourages contractors to provide innovative solutions to task order requirements prioritizing emerging technologies.  Examples of emerging technologies included within the draft RFP are:

  • Advanced and Quantum Computing — cryptography/encryption, secure communications, design of high-performance computers, computer clusters, and networks, Quantum Machine Learning
  • Artificial intelligence (AI) — Computer Vision, Deep Learning, Machine Learning, Natural Language Processing (NLP),  Spatial Computing, Speech Recognition
  • Automation technology — Robotic Process Automation (RPA), Automated Messaging Services, Data Cleaning Scripts, Interactive Voice Response (IVR), Smart Notification
  • Distributed ledger technology — Blockchain Implementation Solutions, DLT Network Design Services, Smart Contract Programming Services
  • Edge computing — 5G Implementation Services, Edge Analytics, Edge Application Services, Edge Computing Architecture Design Services, Internet of Things (IoT) Services
  • Immersive technology  — Virtual Reality, Augmented Reality

Examples of Performance areas within the draft RFP are as follows:

  • Cloud Services
  • Cybersecurity
  • Data Management
  • Information and Communications Technologies
  • IT Operations and Maintenance
  • Software Development
  • System Design

Contractors may “provide ancillary support as necessary to offer an IT services-based solution,” but, as with the GSA Schedule, only “when it is integral to and necessary for the IT services-based effort.” (ibid)

Contractors should take note of the security considerations as purchasers may be from the Department of Defense as well as civilian agencies. In particular, the Defense Department’s Cybersecurity Maturity Model Certification is a developing regulation and requirement included in the draft RFP. Additional Cybersecurity and Supply Chain Risk Management (SCRM) requirements are expected to also be included. (ibid)

All draft RFP feedback is due by 4:00 PM Central Time, January 29, 2021.

Have questions concerning the draft RFP, who can respond, and how? Give us a call.

CMMC in GWACs

GSA is expected to begin applying the Department of Defense’s Cyber Maturity Model Certification (CMMC) at the order level to governmentwide acquisition contract vehicles. (Govconwire, November 10, 2020)

According to Keith Nakasone, deputy assistant commissioner for acquisition in the General Services Administration Office of IT, future Government Wide Acquisition Contracts (GWACs) will include CMMC requirements, layered in over time. In this video interview, Nakasone explains that the requirements are being added to make sure contracts are within scope for the Department of Defense, the largest GWAC customer. (Government Matters, November 8, 2020)

Nakasone hopes to educate and train industry partners on the CMMC requirements over time. Although he didn’t state outright that CMMC will become part of all future contracts, they are part of the Polaris draft RFP, scheduled for release in December. (ibid)

Need assistance in understanding the CMMC requirements? Give us a call.

Digital Certs, Out; Docusign, In

As of 30 November 30, all Multiple Award Schedule (MAS) holders are required to use DocuSign to digitally sign Documents in eOffer and eMod. (GSA Interact, October 28, 2020)

Additionally, GSA plans for the eOffer and eMod system to join FAS systems, including FAS Sales Reporting Portal (SRP), GSA Advantage Purchase Order Portal, GSA Vendor Portal, eBuy Seller, and the Mass Mod Portal, using GSA’s FAS ID multi-factor authentication (MFA). GSA’s FAS ID, allows contractors to access GSA applications using a single email and password. This transition will take place in Q2 of 2021.

During 25 – 29 November, contractors and offerors will not be allowed to submit offers and/or requests for modifications in eOffer and eMod. GSA advises planning ahead! If your document requires a contracting officer’s signature, it must be obtained by 23 November 2020. (ibid)

Digital certificates are required until the transition to DocuSign and GSA FAS ID is complete. Although digital certificates are not required once DocuSign is complete, those certificates may be required by other government agencies or private companies, therefore GSA advises holding onto your hard copies. (ibid)

Scrambling to get those documents signed by November 23rd? Give us a call.

 

 

Alliant 2 is Out/Polaris is In

After a year of protests and federal court hearings, the Government Accountability Office has canceled its $15 billion Alliant 2 Small Business contract. GAO is calling the replacement contract “Polaris.” A GSA spokesperson said, “Polaris will not only guide small businesses through the federal market, it will also help GSA customer agencies through the acquisition of IT service-based solutions, and give GSA a chance to improve our offerings and set the agency on a solid course for the future.” (GSAblogs.gsa.gov, October 1, 2020)

Administration sees the industrial base broadening by:

  • Pricing Strategy: GSA plans to increase its pool of qualified small businesses that serve federal agencies. GSA will employ Section 876 of the Fiscal Year 2019 National Defense Authorization Act, allowing contract awards to qualifying contractors without consideration of prices for hourly services. Focus on price competition ultimately takes place at the task order level.
  • On-ramps: Allows for an expanded industrial base as technology changes and for vendors to be considered on the GWAC following an initial award period.
  • Opportunity Expansion: An increased opportunity for HUBZone and woman-owned businesses.
  • Embracing Technology to Maximize Efficiency: Polaris will provide agencies with access to emerging technology providers, especially those offering artificial intelligence, automated technologies, blockchain, 5G implementation, cybersecurity, and cloud. (ibid)

The vendor evaluation strategy will be similar to that used in the Veterans Technology Services 2 and Alliant 2 contracts. Both were guided by industry comments. FAS may utilize an online proposal submission tool to speed up Polaris contract awards, as well as a modified evaluation strategy. (Federal Computer Week, October 5, 2020)

Questions about the Polaris evaluation strategy and how your company might do business on the platform? Give us a call.

Just the Facts FAS, Please

Earlier this week, a GSA watchdog discovered erroneous reporting of small business contracts by the Federal Acquisition Service (FAS). (Government Executive September 17, 2020)

The General Service Administration (GSA) inspector general (IG) recently provided a report that focused on the data entered into the Federal Procurement Data System – Next Generation, which is managed by GSA. The Small Business Administration (SBA) uses the system data provided to determine if the federal government is achieving its annual goal of awarding 23 percent of contracts to small businesses. An IG review of FAS procurements from fiscal 2016 and 2017 and shows that small business procurements have been grossly overstated.

“We found that FAS’s reporting of small business procurements contained significant inaccuracies. We identified $89 million in procurements erroneously recorded as small business in the Federal Procurement Data System – Next Generation. Additionally, FAS’ small business procurement reporting does not identify the extent of the work performed by large businesses. We found approximately $120 million of small business procurements in which large businesses performed a portion of the work.” (ibid)

After interviewing small business contractors and GSA officials as well as analyzing agency contracting data, the IG determined many of the issues to be out of GSA’s control. For instance, the IG found that classification codes  often “pre-populate” for task orders; due to the nature of the software, officers cannot override the system to update the task order codes. In addition, no mandate exists for FAS or small businesses to report how much of the work completed on a contract is subcontracted to large businesses. This leads to inaccuracies when assessing FAS’s small business procurements. Many believe the inaccuracies will never be fully fixed due to the competing policy issues and marketplace anomalies. (ibid)

The IG recommended the following:

  • Fix the limitations of the contracting system to enable accurate reporting
  • SBA and the commissioner discuss how subcontracting and reseller agreements are reported

How does this affect your contract or an upcoming proposal? Give us a call.