Emergency Relief for GSA Schedule Holders

GSA is instituting a 60-day extension to SAM.gov registrations with an expiration date between March 19 and May 17, 2020, to provide relief for those required to re-register during this time frame. (GSA Interact, March 24, 2020)

For example, if your entity registration is set to expire on April 1, 2020, you are granted an automatic extension to May 31, 2020. No action is required, other than to get re-registered by your new extension due date. (ibid)

GSA plans to process the extensions gradually to lessen the impact on their interfacing systems. Therefore, the entity administrators who are affected by the extension will receive an email with the subject line: “60-day SAM.gov Extension Granted for [Entity Name/DUNS/CAGE]. (ibid)

Once the records are extended, the revised expiration dates will be included in the SAM entity management extracts. (ibid)

Unclear if you are one of the 61,298 entities impacted by the extension? Give us a call.

You Are an Unique Entity!

You’ve heard (ad nauseum, probably) about replacing your DUNS number with the unique entity identifier (UEI) by  December 2020. Contractors will request and be assigned the new identifiers through SAM.gov. (To learn more about the transition, click here.) (GSA Interact, December 10, 2019)

Contractor award data, including UEI data, interfaces with many systems outside of the government interface. To assist contractors as well as other agencies, GSA published a first and second set of UEI/EVS specifications. For instance, Group 1 includes:

  • beta.SAM Entity Management. APE has updated schemas for a second version of the API. The second version allows  systems to pull information automatically. Differences between versions are marked as v1 (current version) or v2 (future version). Specs may be found here.
  • New EVS and UEI changes will not be updated to SAM Entity Management Web Services. Users of this web service should migrate to beta.SAM Entity Management API to retrieve UEI and new EVS information. 
  • The SAM public RESTful API will not be updated to incorporate UEI or new EVS changes. Users of RESTful API should migrate to beta.SAM Entity Management API to retrieve new EVS and UEI information.

Group 2 includes:

  • The beta.SAM Exclusions. API has updated schemas for version 2, which allows interfacing systems to pull information about the exclusions automatically.  Differences between the versions are marked as v1 for the current version and v2 for the future version. Specs may be found here.
  • The SAM Exclusions Search Web Services will not be updated to incorporate UEI or new EVS changes. Users of this web service should move to the beta.SAM Exclusions API in order to retrieve UEI and new EVS information concerning exclusions via interface.

The public will continue to receive UEI/EVS specifications as they are updated. IAE will release its testing plan by 30 December 2019. Additionally, IAE will complete the issuance of updated technical specifications interfacing systems. Contractors should start developing plans to allow for the interface changes and begin development for testing with IAE. (ibid)

Users with questions specific to interface testing should contact newsamtesting@gsa.gov. Users with questions specific to the SAM-generated UEI or entity validation services should contact entityvalidation@gsa.gov. (ibid)

Dun(s) Dun Dun Dun … No More

After almost 60 years of utilizing a DUNs number, every organization doing business with the government will receive a new identification number. Beginning in December 2020, the number and the process to acquire the Unique Entity Identifier (UEI) will change. The new identifier will be generated through SAM.gov; however, DUNS numbers will be retained for historical purposes and Dunn & Bradstreet open data limitations remain in effect in perpetuity.

GSA is moving to a new, non-proprietary identifier, a 12 character alpha-numeric value, will be assigned by the System for Award Management. The Federal Register announced the new (UEI), including the identifier standards. Additional updates to the UEI can be found here: gsa.gov/entityid. (GSA.gov Unique Entity Identifier Update, September 9, 2019)

As you can imagine, many questions surround the upcoming change, and GSA’s recent online meeting answered some of them. Those that missed the meeting or want to listen again can find the presentation at beta.SAM.gov  and selecting the UEI video link. All questions submitted and answers provided are also available on this downloadable pdf.

The transition phase began in July of 2019, but DUNS will continue as the official identifier until December 2020. During the transition, all existing entity registrations will automatically be assigned a new UEI which will be displayed in SAM.gov and no one will be required to re-enter this data. (ibid)

Thinking this small change can lead to a lot of confusion? Have some questions that didn’t get asked or answered during the GSA public meeting? Give us a call.

DUNS is done!

For roughly 57 years, DUNS numbers, created by Dun & Bradstreet, have been the official entity verification for government contractors and private industry.  It was indexed in the Federal Acquisition Regulation (FAR) in 1998. GSA, the administrator of the program, issued an RFP in 2019, to replace DUNS. Ernst & Young was awarded the new contract, this past March. (Nextgov, July 2019)

What does this all mean? For starters, Ernst & Young will be responsible for administering a new “Unique Entity ID” as well as managing the transition from DUNS. Every organization, including vendors, grantees, and coops doing business with federal agencies will have a new, 12 character identifier, 3 characters longer than the current DUNS number. The Unique Entity ID  is a mix of numbers and letters following a specific set pattern.

A new process is also effective with the updated verification number. Organizations will request a Unique Entity ID when registering with SAM.gov, instead of  applying through a vendor such as Dun & Bradstreet.  To assist with the transition, GSA has released the Unique Entity ID Standard, set up a virtual meeting for July 25, and created a webpage dedicated to the transition for those who would like to know more. (ibid)

The Unique Entity ID is structured to avoid confusion with the old numbers, tax ID numbers and Commercial and Government Entity (CAGE) codes. All systems using the current 9 digit format will require an update to use the longer Unique Entity ID number. (ibid)

Questions about the new Unique Entity ID? Wondering what to do with your old DUNS and how it affects your current contract or one you are bidding on now? Give us a call and we can explain.

 

Time For a Facelift

All businesses contracting with the U.S. government must obtain a Data Universal Numbering System (DUNS) number. The DUNS number system, managed by Dun & Bradstreet since 1962, was opened to competitive bidding last year and has since been awarded to Ernst & Young.  (Nextgov, March 2019)

The award is for a one-year base period with four one-year options, making the contract total worth $41.8 million if all options are exercised. (ibid)

Over the next few months, the DUNS will be phased out and replaced by the System for Award Management Managed Identifier or SAMMI number. GSA is working on the standards for the new system with an interagency working group. (ibid)

With the new entity validation service, users provide their registration information at SAM.gov and that information is validated against the Ernst & Young data, with no charge to the contractor. The government has unlimited rights to the data in perpetuity. Besides having a safe and secure method for validating entities, the process will be simplified for those seeking contract awards. In addition, the new system will create a workaround for the proprietary nature of the validation services, which have been viewed by many as monopolistic. (ibid)

Have questions about the new validation service? Give us a call at 301-913-5000 and we can explain it.