Tag: entity administrator

Not an employee, not an Entity Administrator in SAM.gov

Effective March 6, 2023, only employees, officers, or board members within a company, may hold the Entity Administrator position. By making this change, GSA hopes to increase the level of security while ensuring that companies are controlling who may update their registration in SAM.gov. Service providers and/or consultants may continue managing entity registration, however, specific actions will be required. (gsa.gov|interact March 6, 2023)

Company registration updates require the relationship status of individuals to the company. If you are not a company employee, officer, or board member you will have the Data Entry role, not the Entity Administrator role. The Data Entry role allows you to register new entities, manage updates, and renew entity registrations, however, you may no longer manage user roles. If a company used an Entity Administrator Appointment Letter (notarized letter process) in the past, this is no longer an option for non-employees. (ibid)

If your current Entity Administrator is outside of your company, there are two ways to change your Entity Administrator role to a company employee, officer, or board member:

Send an Entity Administrator Appointment Letter to the Federal Service Desk (FSD) appointing an administrator, or
Ask your outside Entity Administrator to assign the role to an individual within your company prior to the next registration date, within SAM.gov. (ibid)

Companies that currently have an employee, officer, or board member as their Entity Administrator for SAM.gov are not affected by this change. If you are not certain, you can view roles assigned to individuals within your company by logging into SAM.gov and selecting “My Roles.” (ibid)

Questions about your Entity Administrator or SAM.gov? Give us a call.

Identity proofing is no longer opt-in

When the SAM.gov integration took place on May 24, 2021, identity proofing was optional for non-federal Entity Administrators. The “opt-in” aspect will change to “mandatory” in 2022.

All Entity Administrators are required to complete the identity proofing steps in Login.gov, in Fiscal Year 2022. This requirement will make it almost impossible to gain unauthorized access to an entity registration account. (GSA Interact September 2021)

Mandatory requirements:

Identity proofing will be for all users who manage SAM.gov registration. (Providing proof that each Entity Administrator account is connected to an actual person.
Entity Administrators will upload a photograph of their state-issued photo identification, provide their social security number, and provide a valid phone number. (ibid)

The submitted personal information is validated with the issuing source (Department of Motor Vehicles or credit, financial, telephone records.) Personal information is used for validation purposes only, and not held. (ibid)

Entity Administrators who fail to complete the Identity Proofing steps in login.gov will not have the capability to continue as Entity Administrators in SAM.gov for a period of time. (ibid)

Do you have questions about the identity proofing mandate and need a SAM update? Give us a call.

Relax a Little – Expiring SAM Deadline Extended

GSA just announced a 180-day extension for organizations with expiring SAM website registrations. Those with registrations expiring between April 1 and September 30, 2021, will automatically be granted an extension. The extension is an effort to alleviate some of the burden during the implementation of the American Rescue Plan Act. (GSA Interact March 29, 2021)

GSA will send an email from samadmin@sam.gov with the subject line “180-Day SAM.gov Extension Granted for [Entity Name/DUNS/CAGE]” to those affected. The extension will not affect first-time registrants. The updated records will be stored within entity management extracts in SAM.gov and available through web services after the records are extended. (ibid)

Need help with your registration? Give us a call.

Mandatory Identity Proofing

Beginning 24 May 2021, SAM.gov will offer access identity proofing, a new security enhancement. Users can initiate the process directly from SAM.gov voluntarily until it becomes mandatory in fiscal year 2022. (GSA Interact, February 18, 2021)

Identity proofing adds an additional layer of security while managing your SAM.gov registrations. It will be more difficult to gain unauthorized access to your account. The enhancement verifies entity administrator identity, which in turn, adds the extra layer of security. SAM.gov will start out by validating entity administrators so that those who sign up can become familiar with the process. Those that do sign up early can provide feedback to assist GSA in improving the process. (ibid)

The identity proofing process is managed and administered by login.gov. It collects, validates, and verifies information about a person. Entity administrators will upload a photo of themselves and provide their social security number and a valid phone number.

May 24, 2021 is also the day SAM.gov merges with beta.SAM.gov, dropping the “beta.” Tasks currently found at beta.SAM.gov such as contract opportunity searches, and researching wage determinations will all be in SAM.gov and under a single sign-on. (ibid)

Questions about identity proofing or the beta.SAM.gov/SAM.gov merge? Give us a call.

Emergency Relief for GSA Schedule Holders

GSA is instituting a 60-day extension to SAM.gov registrations with an expiration date between March 19 and May 17, 2020, to provide relief for those required to re-register during this time frame. (GSA Interact, March 24, 2020)

For example, if your entity registration is set to expire on April 1, 2020, you are granted an automatic extension to May 31, 2020. No action is required, other than to get re-registered by your new extension due date. (ibid)

GSA plans to process the extensions gradually to lessen the impact on their interfacing systems. Therefore, the entity administrators who are affected by the extension will receive an email with the subject line: “60-day SAM.gov Extension Granted for [Entity Name/DUNS/CAGE]. (ibid)

Once the records are extended, the revised expiration dates will be included in the SAM entity management extracts. (ibid)

Unclear if you are one of the 61,298 entities impacted by the extension? Give us a call.

Tag: entity administrator

Not an employee, not an Entity Administrator in SAM.gov

Relax a Little – Expiring SAM Deadline Extended

Emergency Relief for GSA Schedule Holders

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