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Contract management

With modernization comes small business opportunities

On July 29, the Senate passed the Promoting Rigorous and Innovative Cost Efficiencies for Federal Procurement and Acquisitions (PRICE) Act to modernize the federal acquisition process and expand contracting opportunities for small businesses. This legislation encourages the execution of innovative new systems and procedures while allowing small businesses to grow their businesses through federal contracts. (Federal Soup August 2, 2021)

The objective of the Price Act is to address long-standing obstacles facing small businesses attempting to contract with the federal government.  The Act goes so far as to require federal agencies to report on how they plan to improve mission outcomes and increase small business participation in government contracting. (ibid)

The PRICE Act passage directly follows a white house objective to direct $100 billion toward small disadvantaged businesses by expanding federal contracting opportunities. (ibid)

Are you a woman, minority, veteran-owned, or small disadvantaged business with contracting questions or experiencing hurdles that are hard to overcome? Give us a call.

 

 

A new day, a new number

After nearly 50 years as the official entity verification number, The Dun & Bradstreet DUNS is being replaced by the Ernst & Young, Unique Entity ID or UEI. Although the original transition was planned for December 2020, it has been moved to April 4, 2022. The additional time allows for agencies to test systems using both numbers ahead of the final cutover. (Nextgov July 29, 2021)

The DUNS identifier is comprised of nine numbers. The UEI is a 12 digit alphanumeric code. The character number change requires every federal agency as well as every private contractor/vendor doing government business, to recode their systems to accept the new UEI number. (ibid)

The GSA Interact site recently confirmed that all organizations with a DUNS have been assigned a UEI. The Interact post explains that contractors and grantees previously registered on SAM have “already been assigned a Unique Entity Identity ID”. Users should go to their entity registration record to view their new identifier. Users, such as sub-awardees, may request a UEI on SAM.gov, beginning October of 2021. (ibid)

GSA told contractors, “in preparation for the full transition to the Unique Entity ID, you should prepare any of your own internal systems to accept the new identifier and to stop using the DUNS number for federal awards processes by April 2022. Federal agencies will begin to migrate to the Unique Entity ID between now and April 2022. Pay special attention to instructions they provide regarding the use of the new identifier.” (ibid)

Questions concerning your DUNS number or your UEI? Give us a call.

GSA has some big changes coming

Over the last few years, the Federal Acquisition Service (FAS) has focused on improving customer and employee experiences. FAS is building on that foundation with the following four new initiatives:

  1. Modernize and consolidate the schedule contracts
  2. Develop commercial platforms under Section 876
  3. Develop a contract acquisition lifecycle management system
  4. Move toward catalog management for all products and services (Federal News Network July 1, 2021)

According to Sonny Hashmi, FAS Commissioner, the goal is to reduce friction for agency customers and contractors selling their products and services. (ibid)

At a recent Government Procurement Conference Hashami said, “if you look at the transactions that are going through, the majority are in the service marketplaces, whether it’s in IT or non-IT services. Then we have a products catalog marketplace and those experiences are slightly different how you buy a product is slightly different than how you engage with a vendor on services. We have to kind of provide that distinction. When it comes to products, we’re seeing customers increasingly wanting to see a self-service type, model, more of an e-commerce model. So that begs the question of what’s the future of GSA Advantage? How do we scale it? How do we make it more powerful? Then, of course, there’s a new policy frameworks coming our way from Section 889, supply chain risk management, cybersecurity and cybersecurity maturity model certification (CMMC) compliance. We have to incorporate all of those as part of our thinking as well.” Hashmi noted that the effort to consolidate is 90% complete. (ibid)

The deputy commissioner at FAS, Tom Howder, expects GSA to make an award near the end of fiscal 2021 to develop the catalog management system. The contractor awarded will help manage data and catalog listings. The goal is to “make it easier for contractors to get on GSA contracts” according to Howder. (ibid)

Hashmi noted the focus on the customer is guiding its request for information and the possibility of setting up a new cloud services blanket purchase agreement. He noted that FAS is aware that the more GWACs and multiple award contracts they create, such the OASIS replacement including POLARIS, ASTRO and 8(a)STARS III, the more confusing it may become. (ibid)

Hashmi said, “give us some time. We don’t want to break what works. Industry should not worry that we’re going to take opportunity away from them. If you’re a company that’s been very successful on OASIS, engage in the OASIS replacement conversation, make sure that you are also going to be very successful on the new contract. But if you’re a company that was left out of OASIS, guess what, you now have an opportunity to also be successful in the new contract vehicle. That’s where I’m looking at it. Now we want to make sure that we talk constantly with our customers and our suppliers. So we can wait until this thing gets released and then say, ‘Well, this is not going to work for us.’ Or you can engage with us now to make sure we build something that’s going to actually work for you. We’re a couple of years away from this being fully figured out and issued. That’s plenty of time for us to rethink how we are going to do competition. Engage with us, give us some ideas, and then let’s make it so that it’s accessible for you.” (ibid)

Questions about the Federal Marketplace Strategy or how you can provide input? Give us a call.

 

 

 

Happy Birthday eBuy!

If you’ve not heard of eBuy it is the paperless request-for-quote (RFQ) system GSA put into place 20 years ago. It was set up to connect suppliers to the contracting process for various products and services. According to eBuy’s Senior Program Analyst Rich Carlson, “in 2001, this online program revolutionized how government connected buyers and sellers for contracting quotes. eBuy streamlined the process, allowing more suppliers, especially small businesses, to participate and connect in ways that they couldn’t before.”  (gsa.gov/blog June 25, 2021)

eBuy offers a single, user-friendly electronic platform with the appropriate supporting documentation and approved supplier oversight. eBuy provides the ability for federal clients, state and local governments to post RFQs, make changes in real-time, and connect buyers with suppliers to secure the best pricing and value for competitive quotes. Additionally, eBuy is available for use 24 hours a day, 7 days a week. (ibid)

eBuy gives clients the confidence that suppliers meet all FAR and acquisition regulations. Additionally, companies of all sizes find opportunities to bid on contracts, with these opportunities all on a centralized platform. Multiple types of RFQs have been added to eBuy such as blanket purchase agreements (BPAs), set-asides, and governmentwide acquisition contracts (GWACS) for complex IT solutions. 2020 saw a complete redesign and refresh of functionality. (ibid)

When eBuy was created, 5 RFQs were launched on the site. 22 years later, more than $22 billion in awards have been contracted through eBuy with no slow down in sight. (ibid)

Questions about eBuy and how you can take advantage of it? Give us a call.

 

 

 

Biden doubling up on Small Disadvantaged Business contracts

In June the Biden -Harris administration announced a plan to increase the small disadvantage business (SDB) contracting goal by 50% or $100 billion over the next 5 years. If met, this goal would represent the largest increase in SDB contracting in 30 years. The Biden-Harris administration is requiring agencies to assess every available tool to lower hurdles to entry and increase opportunities for small businesses to compete for federal contracts. (PilieroMazza.com June 21, 2021)

In addition, the Biden-Harris Administration also released the particulars of Biden’s American Jobs Plan. The Plan will inject $30 billion into new Small Business Administration (SBA) initiatives, reducing small business ownership and success obstacles. The Plan will increase access to capital by creating a new direct loan program for the smallest businesses, developing new loan products, available through the new Small Business Investment Corporation, to support small manufacturers who invest in clean energy. (ibid)

The American Jobs Plan will also invest in SBA technical assistance programs that incubate and offer technical assistance to 8(a) firms. The investment should encourage Fortune 500 firms to work with more socially and economically disadvantaged businesses. The investments include a $1 billion grant program through the Minority Business Development Agency. The grant program is to assist minority-owned manufacturers access to private capital. (ibid)

Curious about the American Jobs Plan and the new SDB contracting goal? Give us a call.